A Complete Guide to Setting Up and Printing Using Google Cloud Print

We’ve been using printers for as long as we’ve been using computers, yet we still often find ourselves with somewhat limited access to printing. You likely have multiple devices, but with only one connected to a printer, you’ll need to fire up that device whenever you want to print a document.

Things would be a whole lot simpler if you could easily connect to a printer from all of your devices – including tablets and smartphones – without having to touch a cable. Google Cloud Print (GCP) now makes this easy. GCP is a cloud service provided by Google that links your printer to numerous devices using cloud connect, allowing you to easily and quickly print from any device with an internet connection. GCP eliminates the need for installing drivers on each device, something that should be simple but continues to result in inconsistencies across various software versions and operating systems.

How Does Google Cloud Print Work?

GCP is a platform that allows you to send and manage print jobs using Internet cloud. The process runs the same regardless of the device or operating system being used. When a printing job is initiated from one of your devices, GCP receives the instruction and sends it to the pre-defined printer.

How to Use Google Cloud Print

Before you get started with GCP, connect your Google account to the service. You’ll need Google Chrome installed on your computer, whether it’s a Mac or a PC.

1. Fire Up Google Chrome
With Google Chrome installed and running, click on the wrench icon at the top right of the window, and navigate to ‘Settings’ (or ‘Preferences’ for those on Max).

2. Advanced Settings
Scroll down to the very bottom of the settings page, and click on the button to ‘Show advanced settings.’

3. Connect to Google Cloud Print
Navigate to the section titled ‘Google Cloud Print’ and click ‘Manage’. From here, you can scan for and add your printer.

4. Connecting to a Printer
If you use a standard printer, your job is almost complete. GCP is compatible with almost all printers; simply click ‘Add Printers’ and check the boxes for each printer you wish to connect.

If you are using a cloud-ready printer, however, you will first need to register it on the product website before using it with GCP. Click on the ‘Cloud Ready Printers’ link for instructions for your particular device.

5. Share the printer
A highly useful feature integrated with GCP is the ability to instantly share the use of your printer with friends, family members and colleagues. To authorize someone else to use your printer, simply highlight the device and click the green ‘Share’ button.

In the pop-up window, type the email address of the person who you would like to share it with, and click ‘Share.’

As soon a ‘guest’ user has been authorized, you will see them listed alongside the device. Authorized persons can be removed at any time.

6. Print!
With your printer now properly linked up with GCP, you can start printing from any device that’s logged in to your Google account. Whether you are printing at home, at work, or you operate a business card printing company, Google Cloud Print will make the process a lot easier for you.